Mathsoc Spring 2011 General Meeting Agenda

Item 1.

Whereas the Clubs (Policy 4) under the Mathematics Society's authority receive the majority of their funding from the Society, which would be used to fund a deposit for equipment use,

and whereas the penalty for the abuse of equipment under current policy does not effectively recoup funds to cover the repair or replacement costs, and favors large clubs over smaller clubs who are more able to pay such costs based on the size of their budgets,

BIRT Policy 30 is rewritten as follows, to exempt Clubs from the requirement to pay an equipment use deposit:

Change

c) The borrower must sign an equipment loan contract with a member of the Executive Board at least seven days prior to the beginning of the equipment loan time. The person shall, along with a copy of the contract, entrust the Executive Board with a deposit equal to 10% of the original cost of the equipment. This deposit should be provided as a cheque.

to

c) Unless the borrower is a representative of a Club requesting equipment for the Club's use, the borrower must sign an equipment loan contract with a member of the Executive Board at least seven days prior to the beginning of the equipment loan time. The person shall, along with a copy of the contract, entrust the Executive Board with a deposit equal to 10% of the original cost of the equipment. This deposit should be provided as a cheque.

Item 2.

BIRT Policy 5 section 2.f.vii be changed from "Report to Council on the status of the Board" to "Prepare a report to be presented for each council meeting by either themselves or a delegate in regards to the status of the Board."

BIFRT Bylaw V.3 have the following amended "Councillors must present a report, in conjunction with other councilors in the same class, to each meeting of council discussing means of which they have been involved with their constituents and any concerns or issues they have discover during these interactions."

BIFRT Bylaw VI.2 have the following amended to paragraph 2 "Individual Executives are also responsible for presenting a report for each council meeting of the duties they have worked on that has yet to be reported."

Item 3.

BIRT the Society will allocate funds to the Clubs on the basis of the submitted budget proposal, in accordance with, but not necessarily limited to, the following considerations:

i. Except as described below, a Club may not receive in funding from the Society an amount greater than that determined by the following formula:

If the bank balance at the end of the previous term is under 10 000$, then [(Student Fee) - (Dedicated Revenues) + (Club Fee)] x (Club Membership)

If the bank balance at the end of the previous term is over or equal to 10 000$, then [(Student Fee+1) - (Dedicated Revenues) + (Club Fee)] x (Club Membership)

Where “Student Fee” refers to the present fee collected by the Society on the University tuition fee bill, and where “Dedicated Revenues” refers to portions of the “Student Fee” that are dedicated to specific funds or external organizations, including but not limited to mathNEWS and the Capital Improvements Fund, and where “Club Fee” refers to the fee levied by the Club in accordance with this Policy, possibly zero, and where “Club Membership” refers to the number of Full Members of the Club, as indicated by the most recently received list submitted by the Club and verified by the Director or Internal Affairs.

Item 4.

Whereas, we are adults, capable of making reasonable decisions, and policy is not a substitute for good sense, and Whereas, there are very good reasons (speaker appreciation, social activities (see Physics Student Prof Night)) to spend Society funds on alcohol;

BIRT, Policy 20, Section 4 be struck in its entirety and the policy renumbered accordingly.

Item 5.

The current Undergraduate Calendar states that Math students enrolled in a Regular program are required to complete 7 full-time academic terms, and students in Co-op are required to complete 8 full-time academic terms (9 if you are in Double-Degree). At Monday's UAC, the following question was asked: What is the academic reason to require students to remain at the University of Waterloo for 7 (or 8, or 9) academic terms [if they have successfully completed all degree requirements within a shorter time-frame]? And, to be honest, there was a lot of scratching of heads going on around the table. There is, of course, the concern that a student may load courses on without regard for how this will affect their marks and live to regret it the following term, but this is easy to mitigate. What if there is some prodigy who comes to UW who completes all required course material in 5 or 6 terms? Exceptional students are currently permitted to request to add beyond 6 courses - some have even grown this number to 8 - so this notion of finishing early is not as far-fetched as one may think. On the other hand, students may choose to take part-time terms, which is also allowed. However, this constraint of 7 (or 8, or 9) full-time terms risks to require a student to stick around for extra terms after having completed all other degree requirements on a part-time basis. What approach should the Faculty of Mathematics take with regards to students who choose to take multiple part-time terms?

Item 7.

Mathsoc Financial report from VPF

Item 8.

Other executive reports

Item 9.

Closing statements, and notes.