Volunteer with MathSoc!😊

Volunteering with MathSoc is a great way to meet other people in your faculty. While some positions are time sensitive we welcome applications at anytime. If you have questions about a role we recommend sending the corresponding VP or club an email. If a position that you are interested in is not currently open and you wish to receive a notification when it opens please email the VPC at vpc@mathsoc.uwaterloo.ca about what positions you are interested in and ensure to check this page regularly. We look forward to meeting you!

VP Operations Directors

Office Worker

Office Workers work in the MathSoc Office (MC 3038) to help students sign-out rental items, sell novelties and supplies, and aid students looking for help within the office. Office shifts are flexible and are low in required time commitment, and are supervised by an office manager. You are free to work on personal tasks when there is no one looking for assistance, and will get access to our stash of office worker snacks. We ask for a minimum time commitment of 2 hours a week. Please note this is an in-person position.

Apply here for the Winter 2024 term!

Office Manager

Office Managers work in the MathSoc Office (MC 3038) to supervise office workers and keep the office open during the day. Responsibilities include opening/closing the office, helping with locker issues, and answering any questions staff and customers may have. Managers also have access to the snack stash. We ask for a minimum time commitment of 2 hours a week. Please note this is an in-person position.

This position has been filled for Winter 2024.

Novelties Director

The Novelties Director will have the opportunity to design Math novelties. In the past, directors have designed shirts, socks, hats, hoodies, and pins among other things. If you would like to flex your creativity and create new Math related things, please apply! Some tasks of this role may require in-person capabilities.

This position has been filled for Winter 2024.

Board Games Director

The Board Games Director is responsible for maintaining the board game collection by buying new games for our collection, and maintaining a full games inventory. Please note this is an in-person position.

This position has been filled for Winter 2024.

Web Developer

Web Developers help with improving and redesigning the MathSoc website! Prior experience with HTML or web design is an asset, but not mandatory! This position can be done remotely.

Applications are currently closed.

Web Designer

Web Designers help with the design of the new MathSoc website! We are looking for someone with graphic design and/or web development experience for this position. This position can be done remotely.

Applications are currently closed.

VP Finance Directors

Finance Directors

Finance directors will work alongside the VP Finance to regularly assist with processing cheque requests, and any other ad-hoc duties given to them. Please note that this is an in-person position.

Applications are currently closed.

VP Internal Directors

Game Night Directors

As a Games Night Director, you will be in charge of planning the weekly games night as well as the Party with Profs event alongside the VP Internal. You will be responsible for running the weekly events and supplying food, snacks, or beverages to your discretion. Please note that this is an in-person position.

This position has been filled for Winter 2024.

Event Coordinators

Event Coordinators work alongside the VP Internal to plan faculty-wide events such as Pi Day, Valentine’s Day, Halloween, Destress Events, and more to come! You will gain event management Please note that this is an in-person position.

Apply here for the Winter 2024 term!

Event Volunteers

Event Volunteers work with the VP Internal help out and set-up events during the day. Volunteers will be needed on an on-call basis, and will be notified one week before the event to indicate your time shift. Please note that this is an in-person position. 

Apply here for the Winter 2024 term!

Math Grad Committee

The Math Grad Committee plans and organizes the Math Grad Ball and other events for the graduating class. You’ll gain event management experience while planning a memorable night for over 300 attendees. Apply for Finance, Logistics, Event, Operations and Sponsorship positions below!

Apply here for 2024 MGC Committee!

Math Grad Committee Chair

As the MGC Co-Chair you’ll be leading the committee and giving the graduating class a night to remember!

Graduating students preferred.

Apply here for 2024 MGC Co-Chair!

VP Communications Directors

Marketing Director

Marketing Directors are responsible for creating digital graphics for our Social Media pages, or physical poster designs for the society-managed posting boards. Prior experience with visual software, such as Canva, would be considered an asset but is not required. This position can be done remotely.

Applications are currently closed.

Content Creator (New!)

Content Creators are responsible for creating and editing together short videos for the MathSoc Instagram account in the form of reels, stories, and video posts. Prior video editing experience would be considered an asset but is not required. This position can be done remotely, but in-person applicants are preferred.

Applications are currently closed.

Postings Director

Posting Directors are responsible for regularly organizing and updating the MathSoc postings boards. Please note that this is an in-person position. 

Applications are currently closed.

Photographer

Photographers help out with taking pictures of MathSoc events, our clubs or volunteers, and the student body as a whole! Prior photography experience or the possession of a camera would be considered an asset but is not required. Please note that this is an in-person position. 

Applications are currently closed.

Website Manager

Website Managers are responsible for the upkeep of the current MathSoc website, making updates and changes when needed. Prior experience with WordPress or HTML is an asset, but not mandatory. This position can be done remotely.

Applications are currently closed.

Web Developer

Web Developers are responsible for developing elements of the new upcoming MathSoc website. We’re looking with people who have social/leadership skills, basic familiarity with web development, along with a solid understanding on website infrastructure (e.g. how to operate the server).

Apply here for the Winter 2024 term!

VP Academic Directors

Deputy Vice President, Academic

The Deputy Vice President, Academic will assist the Vice President, Academic and advocate on special topics as the need arises. This role will involve some secretarial work but will generally be an advocacy role.

Responsibilities
• Assist the Vice President, Academic as needed.
• Help the Vice President, Academic respond to any issues impacting undergraduate Math students.

Requirements
• Be an undergraduate math student.
• Be in Waterloo.
• Good at writing and communication.

Expected commitment
• About 1–5 hours per week, with opportunities to take on additional work if desired.

Applications are currently closed.

Academic Events Coordinator

The Academic Events Coordinator will work with the Vice President, Academic, and is responsible for running two academic events in the term.

Responsibilities
• Encourage students to volunteer for academic events.
• Organizing and facilitating the events.
• Working with the Vice President, Communications to market the events.

Requirements
• Be an undergraduate math student.
• Be in Waterloo.
• Have experience in organizing events.
• For the Winter 2024 term, experience in tutoring for review sessions or experience in Co-op related matters (critiquing resumes, practice interviews, etc) is highly desired.

Expected commitment
• About 5-10 hours per week during the preparation of academic events.
• Little to no work after events are run.

Applications are currently closed.

Exam Bank Librarian

The Exam Bank Librarian will work with the Vice President, Academic and is responsible for maintaining the Exam Bank and facilitating the submission and approval of new exams.

Responsibilities
• Managing the Exam Bank system.
• Finding courses that MathSoc does not have any exams in its Exam Bank for.
• Reaching out to current and past instructors of courses to add their exams to the Exam Bank.

Requirements
• Be an undergraduate math student.
• Be in Waterloo.
• Good at communication.

Expected commitment
• 0–2 hours per week.

Applications are currently closed.

Textbook Librarian

The Textbook Librarian will work with the Vice President, Academic and is responsible for maintaining MathSoc’s Textbook Library.

Responsibilities
• Ensure that MathSoc has sufficient and up-to-date textbooks for core Math Faculty courses.

Requirements
• Be an undergraduate math student.
• Be in Waterloo.

Expected commitment
• 0–2 hours per week.

Applications are currently closed.

President Directors

Presidential Assistant

The Presidential Assistant will work closely with the president and understand what the day-to-day of the President looks like. They will also assist and suggest solutions to Society’s ongoing or previous problems and issues. We are looking for an undergraduate student with excellent writing and communication skills. We believe this position can offer the volunteer training, support, and immense experience. Preference will be given to those who can work in-person.

Apply here for the Winter 2024 term!

Director of First Year Affairs

The Director of First Year Affairs is responsible for chairing the Committee of First Year Affairs (CFYA). The CFYA is to encourage greater participation by first year students in the Society, to ensure that the concerns of first year students are adequately represented within the Society and the Faculty, and to provide a structure promoting greater communication between first-year and upper-year students. The Director reports to and is responsible to the President; have the power to appoint committee members to administer the various aspects of the Committee. More information about this role can be found in Policy 17.

Applications are currently closed.

Mental Health Director

The Mental Health Director(s) will primarily work on the mental health blog, creating posts and gathering posts from students who submit blogs. They will ensure MathSoc Office is stocked with proper campus wellness and mental health resources. The Mental Health Director(s) will also organize and implement the delivery of care packages for the fall term as well as ensuring campus resources regarding mental health and wellness are communicated to all Math students.

Applications are currently closed.

Clubs’ Director

The Club’s Director(s) will be working closely with the president to deal with club affairs. That would include providing support, answering questions regarding MathSoc policies and being the general point of contact for clubs with MathSoc.

Apply here for the Winter 2024 term!

MathSoc Executive Team

Please ensure that you have read the MathSoc bylaws and policies before applying for any of the below roles, especially Bylaw 8.

President

The President is the chief executive of the Society. They organize and run the general meeting, and coordinate meetings between the Executive team and various other parties. The President is expected to present at most MathSoc events and to meet with each Club and Service at least once a term. More information about this role can be found in Bylaw 8.3 and Policy 25 .

The current President can be reached at president@mathsoc.uwaterloo.ca

Applications are currently closed and should open in the beginning of the second month of the term.

Vice President, Academic

The Vice President, Academics (VPA), is responsible for running at least two academic events of some sort over the term. They are also expected to attend all required meetings and solicit student feedback about upcoming academic changes. More information about this role can be found in Bylaw 8.7 and Policy 25.

The current VPA can be reached at vpa@mathsoc.uwaterloo.ca

Applications are currently closed and should open in the beginning of the second month of the term.

Vice President, Finance

The Vice President, Finance (VPF), is responsible for the financial affairs of the society. They work closely with the WUSA Accountant to ensure that MathSoc is following proper procedures. They are also responsible for ensuring that clubs and services receive reimbursements in a timely manner. More information about this role can be found in Bylaw 8.4 and Policy 25 .
The current VPF can be reached at vpf@mathsoc.uwaterloo.ca


Applications for this position are open for the Spring 2024 term via this form

Vice President, Operations

The Vice President Operations (VPO), is responsible for the MathSoc office, equipment and room bookings as well as the MathSoc website. More information about this role can be found in Bylaw 8.5 and Policy 25 .
The current VPO can be reached at vpo@mathsoc.uwaterloo.ca


Applications for this position are open for the Spring 2024 term via this form

Vice President, Internal

The Vice President, Internal (VPI), is responsible for filling out event forms for all MathSoc Events as well as helping others fill out the required forms properly. They are expected to be present at most MathSoc events and to provide advertising for all MathSoc events as well as run important events like Clubs Day at the start of term, and Pi Day. More information about this role can be found in Bylaw 8.6 and Policy 25.
The current VPI can be reached at vpi@mathsoc.uwaterloo.ca


Applications for this position are open for the Spring 2024 term via this form

Vice President, Communications

The Vice President, Communications (VPC), is responsible for providing advertising for all MathSoc events through social media and poster advertisement. They are also in charge of sending out communication to students via mass emails and the MathSoc website. More information about this role can be found in Bylaw 8.8 and Policy 25.

The current VPC can be reached at vpc@mathsoc.uwaterloo.ca


Applications for this position are open for the Spring 2024 term via this form

MathSoc Council

Program Representative

The Council is comprised of up to 35 voting members. Council represents the members of the Society by setting advocacy priorities, approving the budgets of clubs and executives as well as providing a voice for students (Bylaw 7.1). Please note that first years are generally not eligible to be Program Representatives (Bylaw 7.3).

See our Council page to learn more and see the current representatives. Please visit our Election page for information about the current or most recent election!

First Year Representatives

While also representing first year students on Council, First Year Representatives are all part of the Committee of First Year Affairs (CFYA) (Policy 17). CFYA is tasked with encouraging greater participation by first year students in MathSoc, that concerns of first year students are heard and to provide communication between first year and upper year students. In previous years this Committee has run events like “Board Games and Bubble Tea”. First year representatives hold the position of First Year Representative until they either finish first year or until the end of the following Spring term (Bylaw 7.3.2).

Secretary

The Secretary has the following duties:
1. Record attendance of Council meetings, including when a member is more than one half-hour late for a meeting and if they sent notice of their absence;
2. Distribute minutes of each Council or General meeting in a timely manner after that meeting;
3. Report to Council when a Councillor is failing to meet the requirements of office.

Refer to (Bylaw 7.12.2) for more information.

Apply here for the Winter 2024 term!

Speaker

The Speaker has the following duties:
1. Serve as the presiding officer of Council;
2. Work with the Chair of the Board of Directors to interpret this and any other governing
documents of the Society, subject to appeal to Council, the Board of Directors, or a general
meeting;
3. Arrange for and advertise meetings of Council;
4. Ensure that all Council members have access to the official notice forum, if any; and
5. Ensure that Council meetings are called regularly.

Refer to (Bylaw 7.12.1) for more information.

Apply here for the Winter 2024 term!

MathSoc Board of Directors

Secretary

The Secretary has the following duties:
1. Record attendance of Board meetings, including when a member is more than one half-hour late for a meeting and if they sent notice of their absence;
2. Distribute minutes of each Board meeting in a timely manner after that meeting;
3. Report to Board when a Director is failing to meet the requirements of office.

Refer to (Bylaw 8.11) for more information.

Apply here for the Winter 2024 term!

At-Large Director

The Board of Directors is comprised of up to 14 voting members and is responsible for the management of the legal, financial, and human resource concerns of the organization as well as long-term planning (Bylaw 6.1). If interested in this position we recommend checking out Bylaw 6 to learn more about the Board of Directors.

At each term’s General Meeting (in the third month of each term), there are 2 At-Large Directors selected for the following year as well as potentially shorter terms depending on availability. If you would like an email reminder when applications open please email chair@mathsoc.uwaterloo.ca.

Clubs

To ensure the most up-to date information to volunteer with a club checkout their websites, visit their office or send them an email.